SECTION 1

COLLEGE RELATIONS

Media Requirements
Publications and Marketing Materials Requirements
Advertising
Web/Electronic Mail Requirements
Special Events Requirements
Bulk Mail Coordination/Direct Mail Marketing

SECTION 2

FINANCE AND ADMINISTRATION

Cashier’s Services
•Hours
• Flex Plan
• Cash Advances
Reimbursement Policy
• Reimbursable Business Expenses
• Business Meals
• Job Related Conferences & Memberships
• Business Use of Personal Cell Phones
• Departmental Supplies Not Available Through College Vendors
• Non-Reimbursable Expenses
• Personal Items
• Office Supplies
• Outside Food Vendors for College Events Held in TCC
• Travel Reimbursement (see Purchasing section for Travel Arrangement Guidelines)
• Overnight Travel Expenditures
• Lodging
• Transportation
• Mileage Reimbursement
• Meals
• Travel Costs

Accounts Payable

•Payment of Invoices
• Check Requests
Credit Cards for Travel and College Purchases
Accounting & Monthly Reporting/Budgeting & Analysis
Other Administration
• Contracts
• Insurance: Drivers of College Vehicles & Bodily Injuries Policies
Responsible Parties in Auto Accidents
Student Travel Abroad

SECTION 3

HUMAN RESOURCES

Resources Available: Faculty/Staff Directory
Staff Handbook
HR Best Practices Guidebook
Employee Change of Status
Federal Income Tax Withholding
Inclement Weather
Worker’s Compensation Guidelines
Tuition Remission Eligibility Form
Enrollment Information for Same Sex Domestic Partners of Employees
W-4 Form (2008)
Change of Name/Addess Form

SECTION 4

INFORMATION TECHNOLOGY

About the Information Technology Help Desk
Work Order Request
Computer Use Policy
Software/Hardware Policy
Network Login
Student Web Page Policy
Web Report Access Request Form
Electronic Media and Services Policy
Audio Visual Services, Media Policy, Media Pickup and Delivery
Classroom Chart with Available Technology

SECTION 5

INSTITUTIONAL ADVANCEMENT

Grant Procedures and Policies and Application

SECTION 6

PRINTING SERVICES

Services Available
Printing Services Work Order

SECTION 7

PURCHASING

Summary
Purchasing Department Functions
Who to Call to Purchase
How to Purchase
General Purchasing Information
Receiving and Returns
Vendor Information
Special Pricing Contracts
Travel and Hotel Arrangement Guidelines
Cellular Phone and Pager Policy

SECTION 8

SAFETY AND FACILITIES

Safety
•Fires
•Medical Emergencies
Security
•Crime in Progress
•Escorts
•Suspicious Person
Vehicle and Traffic Regulations
•Campus Motor Vehicle Registration
•Campus Motor Vehicle Tickets
•Campus Motor Vehicle Ticket Appeals
•Vehicle Assistance & Jumpstarts
•Towing
•Vehicle Lockouts
• Report Violations of College Regulations
Demonstrations by Off Campus Groups
Emergency Procedures
•Fire or Explosion
•Crime in Progress/Civil Disturbance
• Injury or Illness
•Bomb Threats
•Campus-wide Notification
Classroom Emergency Telephone Location

General Services/Transportation

Campus Telephone Service – Quick Reference Guide
Voice Mail System User Guide
Use of College Van or Rental Vehicles
Insurance Information for Drivers of College Vehicles
College Van/Rental Vehicle Reservation
Insurance Information for Student Drivers of College Vehicles
Transportation Services - Driver Information Form

Maintenance

Custodial
Grounds

SECTION 9

TOMPKINS COLLEGE CENTER SERVICES

Bookstore
Departmental Flexible Spending Cards Procedures
Dining Services
Dining Services Prepay Plan
Postal Services
Information Desk
Guideline for Reserving Campus Facilities
Events with Alcohol