Transportation for students with disabilities can be coordinated through Academic Services.

Students with disabilities can arrange to meet members of any campus office in an accessible location. Please contact the individual office to make arrangements.

Policies and Procedures Regarding Students with Disabilities

Section I: Policies

It is the policy of Cedar Crest College to assure that persons with disabilities are not discriminated against because of their disability and that they have equal educational opportunities.

Cedar Crest College is committed to serving the needs of its disabled students, in accordance with the Americans with Disabilities Act (ADA & the ADAAA) and Section 504 of the Rehabilitation Act of 1973. It is the policy of Cedar Crest College to ensure that persons with disabilities are not discriminated against because of their disability and that all students have equal educational opportunities. The faculty, staff and administration strive to create and maintain an environment in which students may achieve their fullest potential, limited to the least extent possible by individual disabilities.


A. Definition of Disability
A “person with a disability” is defined as a person who has or is regarded as having any mental or physical condition that substantially impairs or restricts one or more major life activities such as performing normal tasks, walking, seeing, hearing, speaking, breathing, learning and working. This includes, but is not limited to, such disabling conditions as visual impairment, psychological/emotional disabilities, speech and/or hearing impairment, mobility impairment or learning disabilities.

B. Federal Law
In accordance with federal law, a student will be considered to have a disability if the student:

  1. has a physical or mental impairment,
  2. has a record of such impairment, or
  3. is regarded as having such an impairment which substantially limits one or more major life activities such as walking, seeing, hearing, speaking, breathing, or learning.


Accessibility to college programs is accomplished through the provision of “reasonable accommodations,” which are defined as those modifications and/or use of auxiliary aids that equalize opportunity to acquire and demonstrate mastery of information and skills. Eligibility for the use of reasonable accommodations and/or auxiliary aids is based on medical and/or professional documentation of disability and continuing need for students who have identified themselves as disabled. It is the student’s responsibility to request appropriate reasonable accommodations.

Reasonable and appropriate accommodations will be determined on a case-by-case basis by the professional staff of Academic Services as defined in section 1 of the Procedures. Provision of authorized accommodations will be a cooperative effort involving faculty, staff, and administrators.

Students must use accommodations in a reasonable manner.

The College may refuse to provide an accommodation that is inappropriate or unreasonable, including any that:

  1. pose a direct threat to the health or safety of others;
  2. constitute a substantial change or alteration to an essential element of a course or program;
  3. pose undue financial or administrative burden on the College.


A. To be eligible to receive services, a student with disabilities must:

  1. self-identify to the professional staff of Academic Services (as defined in section 1 of the Procedures section).
  2. provide documentation from an appropriate professional containing information sufficient to determine the impact of the disability on the student at the college level. Submission of supporting documentation must be made in a timely manner, allowing for reasonable processing time (see section VII).
  3. have the ability to benefit from the academic program in which the student is enrolled and must have a reasonable chance of success in that program with reasonable accommodations.

B. All students with disabilities must demonstrate (with reasonable accommodations) acquisition of skills and knowledge required for successful completion of courses in which they are enrolled.


Students shall have the right to appeal/grieve decisions regarding compliance with these policies or the laws referred to in this policy, including the determination of eligibility or the provision of reasonable accommodations. The appeal/grievance procedures are set forth in section 6 of Procedures.


Appropriate confidentiality will be maintained concerning the student’s disability, except as required by law, or on a need-to-know basis, or where there is an imminent risk of harm to the student or others. Confidential records will be maintained for a period of five (5) years, after which they will be destroyed unless a student has provided written request for the continued maintenance of records.


All college policies and procedures as published in the college catalog and other publications shall be applicable to students with disabilities. All students, including those with disabilities, must abide by the academic and conduct policies as stated in the college catalog and the student code of conduct.


This policy for the provision of services to students with disabilities shall be applied in conformance with current law. In the event of any conflict with local, state, or federal law, the relevant legal requirements will supersede the provisions of these policies which are in conflict with the amended or new legal requirements. Any policy related terms which are not herein defined shall be defined by the relevant law or regulation adopted pursuant to the Americans with Disabilities Act (ADA) and Section 504 of the National Rehabilitation Act.


  1. Procedure for Informing Students and Potential Students About Support Services:
    1. Descriptions of services available to students with disabilities will appear in the Cedar Crest College Catalog along with information about Academic Services.
    2. The following statement will appear on each Cedar Crest College course syllabus:
      “Students with disabilities who believe they will need accommodations for this class are responsible for contacting Academic Services (Cressman Library 322, ext. 4628, to provide documentation in support of a disability in accordance with that departments guidelines, copies of which can be located on MyCedarCrest.”

  2. Application for Services Process: Upon meeting with the professional staff of Academic Services, a student will be given information on the types of documentation needed to complete the process.
  3. Procedures for Using Reasonable Accommodations: 
    1. Academic Services will notify faculty members of any student in their class who may need accommodations because of a disability. The specific academic adjustments needed will also be communicated to the faculty member. Arrangements for note-takers, interpreters, etc. will be made by Academic Services.
    2. Students are encouraged to make an appointment with each of their professors within the first two weeks of class. At that time, the student should discuss with him/her what academic adjustments the student is likely to need in that particular class and how they will be carried out. Professors are under no obligation to make “last minute” academic adjustments.
    3. Students are encouraged to make an appointment with each of their professors within the first two weeks of class. At that time, the student should discuss with him/her what academic adjustments the student is likely to need in that particular class and how they will be carried out. Professors are under no obligation to make “last minute” academic adjustments.
    4. Students are responsible for notifying Academic Services of any changes to their schedules to ensure the appropriate professors are notified of the accommodations needed.
    5. Testing modifications:
      Extended-time and “testing in a distraction reduced environment” tests shall be administered by the professor if feasible.
      Backup will be provided by Academic Services if the professor cannot administer the test.
      1. Written instructions from the professor are required if Academic Services administers the test. Professors should use the test submission form available in on myCedarCrest.
      2. Faculty may send or bring their tests to Academic Services where the exams will be kept under strict security.
        After completion, the faculty member may pick up the test or arrange for delivery under secure conditions.
      3. Tests will be administered in accordance with written instructions from the professor.
    6. Note-takers, scribes, and sign-language interpreters:
      1. Note-takers and scribes will write down what is said and nothing more.
      2. Interpreters will translate only.
    7. Aides/personal assistants:The College does not provide personal assistants or services of a personal nature (including assistance with eating, toileting, dressing, or locomotion around campus).
    8. Equipment:The institution does not provide personal devices such as wheelchairs or individually prescribed devices such as hearing aids.
    9. Building and room location:
      1. When necessary, classes may be moved to an accessible location to accommodate a student with impaired mobility, or under documented special circumstances.
      2. This determination shall be made by the Disability and Accessibility Specialist in conjunction with the Registrar.
    10. Course substitution:
      1. Course substitution may be considered as a last resort after a good-faith effort by the student, provided the substitution does not alter the nature of the program in which the student is enrolled or excuse the student from courses that are integral to the program in which the student is enrolled.
      2. This decision shall be made by the Provost in consultation with appropriate department chairpersons and/or faculty after review of a recommendation made by the professional staff of Academic Services.
    11. Field trips:
      1. If a field trip is scheduled for a class in which a disabled student is enrolled and transportation is provided by the College, the transportation will be accessible.
      2. Field trips and field experiences for courses in which students with disabilities are enrolled must be made to accessible sites, or alternative field trips/experiences must be offered to the entire class unless the field trip or experience in question is an essential component of the course and no reasonable alternative exists.

  4. Procedure for Disposition of Records:

    Students with disabilities who have requested accommodations but have not attended Cedar Crest College for a period of five (5) years, will be sent a notice (to the last known address) indicating that the student’s documentation will be disposed of in sixty (60) days unless the student presents in writing a reason which warrants record retention.

  5. Appeal/Grievance Procedure: 
    1. In the event of a dispute regarding compliance with applicable laws, college policy, or academic adjustments, the student or faculty member initiating the process shall provide a written statement to the Director of Student Success & Retention within ten (10) working days of the incident or circumstance.
    2. It shall be the responsibility of the Director to set up a meeting with all concerned parties within five (5) working days of receipt of the complaint.
    3. During this meeting, each side will have the opportunity to make a presentation of their interpretation of the dispute, and the Director will act as mediator. Every attempt will be made to effect a mutually agreeable solution. If an agreement is not reached at this meeting, the Director will immediately forward the complaint to the Provost who will respond in writing to all parties within thirty (30) working days.
    4. The Provost will conduct the appropriate research and render a decision. The Provost’s decision shall be final.


Service Animal Policy

In accordance with the Americans with Disabilities Act (ADAA), service animals are permitted in College facilities for persons with disabilities. A service animal is any guide dog, signal dog individually trained to do work or perform tasks for the benefit of an individual with a disability, including but not limited to guiding individuals with impaired vision, alerting individuals with impaired hearing, providing minimal rescue or protection work, pulling a wheelchair or fetching dropped items. The service the animal is providing must be directly related to the functional limitation of the person's disability. Cedar Crest College complies with the ADAA in allowing use of service animals on campus and in residence halls.