Catalog Archive

CATALOG • 2010-2011

Registration, Credit and Grades

During each term all students register for the following term, indicating all courses in which they plan to enroll.

Academic Credit Totals: The standard program of study is five courses or 15 academic credits per semester. For determining full-time or part-time status and assessing fees, however, 12 credit hours constitute a full-time load. No student is permitted to schedule an academic credit overload (over 21 credits) without permission of the Director of Academic Services or Registrar. Students registering for over 19 credit hours will be assessed an overload fee. Exceptions to this policy are applied music courses, study abroad courses with a travel component paid for by the student, Performing Arts productions and practicum, Dance Company, Forensic Speech Team, Crestiad, independent research credits, and athletics. In addition, credits of courses taken to fulfill scholarship requirements in Dance, Performing Arts, English, Communication, Business and Marketing will not be counted.

Drop/Add Period: Students may add a course only during the first week of the course, space permitting. Students may drop a class during the drop/add period, or prior to the start of the class without the drop appearing on students’ transcript. Dropping one or more classes may affect a student’s satisfactory academic progress requirement for receipt of financial aid; Students should visit the financial aid office for information.

Course Withdrawal: The deadline for course withdrawal occurs in the twelfth (12th) week of classes. Deadlines for accelerated, winter term, May, and summer sessions differ. Individual courses may have different withdrawal dates; students should consult the registration materials for more information. When a student withdraws from a course after the drop/add period, but before the official withdrawal deadline, a grade of “W” will be recorded on the student’s permanent record and a processing fee will be assessed for each course. The grade will not be computed into the cumulative average. Withdrawing from one or more classes may affect a student’s satisfactory academic progress requirement for receipt of financial aid; the student should visit the Financial Aid Office for information. An instructor may assign a grade of “F” for academic dishonesty or clinical failure at any time. This grade supersedes a “W.”

Administrative Withdrawal: After the withdrawal deadline, students who experience extenuating non-academic circumstances beyond their control may petition the Provost for an administrative withdrawal. Students may be able to withdraw from one or more courses with a grade of “W.” A “W” will appear on the student’s transcript and will not affect the student’s cumulative average. Students are expected to initiate an academic withdrawal before the last day of classes. A decision must be rendered by the date grades are due for the problematic term. Administrative withdrawal from one or more classes may affect a student’s satisfactory academic progress requirement for receipt of financial aid; the student should visit the Financial Aid office for information.

Auditing: A full-time traditional Cedar Crest student may, with the permission of the instructor, audit a course without added tuition charge on a space-available basis. All others, with the permission of the instructor, may enroll as auditors for a tuition charge as noted in the Academic Fee Assessments section of the catalog. In such courses as studio arts, laboratory sciences, computer sciences and applied music, appropriate fees may be charged to all students as applicable. Registration for audits is through the registrar’s office. A grade of “S” (satisfactory) or “U” (unsatisfactory) is recorded for auditing. An auditor is not required to take examinations and is accorded only such class participation as the instructor may offer. A student may, with the permission of the instructor, change from audit to credit until the end of the second (2nd) week of classes (deadlines for accelerated, winter terms, and summer sessions differ). It is the student’s responsibility to make up any assignments the student may have been exempt from as an auditor. Adjustment of fees to the level of full course cost will be made where applicable. A student may, with the permission of the instructor, change from credit to audit up until the deadline for withdrawing from courses. No refund will be given in the case of a registration change from credit to audit.

Independent Studies: The purpose of an independent study is generally to enable a student to investigate topics not covered in depth in regularly scheduled classes. It is generally assumed that the student has taken some necessary background courses and that she will focus on a topic in some depth. The role of the instructor in such a course is primarily for consultation, advisement and possible collaboration. A student proposing an independent study should be of at least a junior standing with a declared major a the time the independent study will occur. Before proposing an independent study, the student should have explored other avenues for receiving instruction or course credit, including course offerings at other LVAIC institutions, course substitutions chosen in consultation with the student’s advisor and/or the involved department chair, or a proficiency exam or CLEP test if applicable. If an independent study is deemed appropriate by the sponsoring department, the student proposing an independent study must complete and sign the independent study form available from the registrar’s office or at their website, and receive approvals from the sponsoring faculty member, sponsoring department chair, and the Provost. Independent studies are charged at the current day per credit rate. Foundation courses are not available through Independent Study. No more than 9 credits taken through independent study may be counted towards a student’s total graduation credits. A student may petition the Curriculum and Academic Policy Committee for exceptions to this policy.

Cross-registration within LVAIC: Full-time traditional students, other than first-year students, who are in good academic standing may register for courses at other institutions of the Lehigh Valley Association of Independent Colleges (LVAIC), provided those courses are not available to them at Cedar Crest. (Other LVAIC participating institutions are DeSales University, Lafayette College, Lehigh University, Moravian College and Muhlenberg College.) Traditional students will pay the comprehensive tuition to their home institution, but may be required to pay applicable fees to the host institution. Transportation is the student’s responsibility.  Details and forms for cross-registration are available in the Registrar’s Office.

Matriculated degree-seeking Lifelong Learning students also are eligible for LVAIC cross-registration privileges. Lifelong Learning students will be billed by the host institution at their per credit rate, plus applicable fees.

For summer sessions, all students must pay the host institution’s tuition and fees.

All credits and grades earned at an LVAIC institution will be computed into the student’s cumulative average.

If students want to use an LVAIC course to satisfy either a major or a Liberal Arts Curriculum requirement, they must receive approval in advance from the appropriate Department Chair at Cedar Crest.

Student teaching is not available through the LVAIC cross-registration policy. For more information regarding the LVAIC policy, contact the Registrar.

Maximum Credit Transfer to the College and Final 30-Credit Residency Requirement

After matriculation, a student may transfer a maximum of 18 credits to Cedar Crest, provided the student has not transferred the maximum number of credits allowed (see below).Courses completed at LVAIC institutions (DeSales University, Lafayette College, Lehigh University, Moravian College, or Muhlenberg College) do not count as transfer credits. A student may not transfer any credit to Cedar Crest if within 30 credits of completing the required credit total for graduation. The Registrar can review transfer petitions from students who matriculated at Cedar Crest as freshmen, have completed more than the required credit total for graduation, and have transferred in fewer than 18 credits.

Students transferring from two-year institutions may transfer up to 60 credits prior to matriculation.  Students with an A.S. or an A.A. degree from a regionally accredited institution may transfer up to 68 credits.  Once credit has been awarded, it may not be removed from the transcript.  Students transferring from four-year institutions may transfer up to 90 credits prior to matriculation.  They may not transfer any additional credits once they have begun their final 30 credits at Cedar Crest. CLEP credits are considered transfer credits.

Application for transfer of academic credit after matriculation

Study at non-LVAIC institutions: Matriculated students interested in studying at another institution shall consult first with their faculty advisor and/or major Department Chair. The student shall complete the Permission for Transfer of Credit form that is available in the Registrar’s Office. A faculty advisor, Department Chair, and the Registrar must sign the Permission for Transfer of Credit form prior to the student taking the course. Credit is transferable if the grade is “C” or better. Quality points are not transferred, and the grade is not computed into the cumulative average. The student is responsible to request an official transcript be sent to Cedar Crest Registrar’s Office upon completion of the course.

Study abroad at approved institutions: Matriculated students interested in study abroad at approved institutions shall consult first with their faculty advisor and/or major Department Chair. The student shall complete the International Programs Approval form with all appropriate signatures, prior to attending the semester abroad. Forms are available in the Office of International Programs, located in Allen House, or the Registrar’s Office.

Credit is transferable if the grade is “C” or better. Quality points are not transferred and the grade is not computed into the cumulative average. The student is responsible to request an official transcript be sent to the Cedar Crest Registrar’s Office upon completion of the program.

Credit for Prior Learning: Cedar Crest College offers matriculated students several avenues through which to identify and evaluate learning that has taken place in private study and other out-of-classroom experiences, with the possibility of receiving academic credit for it. These avenues include College Entrance Examination Board Advanced Placement Tests (see details in admissions section of this catalog), proficiency examinations, College Level Examination Program (CLEP) testing, PONSI (National Program on Non-Collegiate Sponsored Instruction), DANTES (Defense Activity for Non-Traditional Education Support), and credit for experiential learning. All credits awarded through these avenues are regarded as transfer credits. The student awarded such credit is subject to the rule that she must take her last 30 credits at Cedar Crest.

Proficiency Examinations: Information about the availability of proficiency examinations for specific Cedar Crest courses is available in the Registrar’s Office, along with application forms. Students must be enrolled and matriculated at Cedar Crest to apply for proficiency exams. A nonrefundable fee of $30 per credit attempted is charged for each proficiency examination. For courses that require a laboratory or clinical assessment, there may be an additional fee, payable with application. Students cannot receive credit for the writing two, technology, and information literacy college wide requirements by taking a proficiency examination.  If a student fails a proficiency examination, it may not be repeated.

College Level Examination Program Testing: CLEP General Examinations: For each of the five general examinations in which a student receives a score of 50 or higher, Cedar Crest will award three credits. General Examinations credits are not applicable either to general education or major requirements. CLEP credits may not be transferred within the student’s final 30 credits.

The following general examinations have been approved by departments for transfer credit: college mathematics, English composition, humanities, natural sciences, social sciences and history.

CLEP Subject Examinations: Cedar Crest awards credit for specific subject examinations, department-approved, that are applicable to the liberal arts curriculum when students receive the minimum required score.

The following subject examinations have been approved by departments for transfer credit:

• American History I
• Business Law
• American History II
• Introduction to Educational Psychology
• American Literature
• Introduction to Sociology
• Analysis and Interpretation of Literature
• Introduction to Psychology
• Calculus with Elementary Functions
• Principles of Accounting
• English Literature
• Principles of Macroeconomics
• Freshman College Composition (essay required)
• Principles of Microeconomics
• Spanish (Level 1)*
   French (Level 1)
   German (Level 1)
• General Biology
• Western Civilization I
• General Chemistry
• Western Civilization II
* Student may petition the Director of International Languages for credit for SPA 201/202 in place of 101/102

CLEP information booklets are available in Academic Services, Curtis Hall. Please see the CLEP administrator for current CLEP guidelines.

Credit for Experiential Learning: Cedar Crest awards up to 12 credits for experiential learning. Experiential learning is knowledge acquired outside of the formal classroom. To apply, a student must be matriculated and have at least nine earned Cedar Crest credits. Interested students should contact the center for lifelong learning for further information on credit for experiential learning. Credit for experiential learning is available only when all other methods of awarding credit are not applicable. There is a non-refundable $50.00 application fee. The per credit rate is computed at 50% of the current evening/weekend rate.

CLEP exams in languages do not fulfill the global studies requirement.

PONSI and DANTES: Cedar Crest will award credit to matriculated students applying for PONSI or DANTES credit. Each request will be reviewed individually. Contact the registrar’s office for more details.

Grades and Quality Points

Letter grades are used to designate academic achievement, with accompanying quality points:
A   = 4.0   quality points
A- = 3.7   quality points
B+ = 3.3   quality points
B = 3.0   quality points
B- = 2.7   quality points
C+ = 2.3   quality points
C = 2.0   quality points
C- = 1.7  quality points
D+ = 1.3  quality points
D = 1.0  quality points
F = 0  quality points

The following grades have no accompanying quality points and are not computed in the grade-point average:

P = Pass, a course taken as Pass/Fail
S = Satisfactory (Audit)
PN = Pass, no grade          
U = Unsatisfactory (Audit)
W   = Withdrew before official deadline
CR/NC  = Credit/No Credit

The grade-point average is computed at the completion of each academic semester and summer session for those courses taken at Cedar Crest College.

For example, a student who has registered for 15 credits in a given semester would calculate his/her GPA in the following manner:

3 credits of A : 3 x 4 = 12.0
3 credits of B+: 3 x 3.3 = 9.9
3 credits of B : 3 x 3 = 9.0
3 credits of C : 3 x 2 = 6.0
3 credits of D+: 3 x 1.3 = 3.9

Total credits: 15    Total quality points: 40.8
40.8 / 15 = 2.72  GPA = 2.720

Total quality points for each course are calculated by multiplying the number of course credits by the quality points for the grade earned. The average is calculated by dividing the total credits attempted into the total quality points earned.

Students may repeat a course. Third-time repeats require Registrar’s approval. Some departments have their own policies regarding repeating a course.

Once the course is repeated, the higher grade earned is computed into the student’s grade point average. Both grades appear on the permanent record.

Repeating one or more classes may affect a student’s satisfactory academic progress requirement for receipt of financial aid; the student should visit the financial aid office for information.

Incompletes: A temporary grade of incomplete (I) is given only  to a student who is doing passing work in a course but who, for reasons beyond the student’s control, is not able to complete a major assignment or examination by the deadline for submitting grades. At least 75% of the assigned work for the class must have been completed before a grade of “I” can be requested.

An incomplete must be requested by the student and approved by the instructor, the student’s advisor and by the Department Chair. “Request for incomplete” forms are available in the Registrar’s Office. The deadline for requesting an incomplete grade is the last day of class. In cases involving unusual circumstances, such as sickness or injury, a member of Academic Services or the instructor may request an incomplete on the student’s behalf.

A grade of “incomplete” is not entered on the permanent record. Work must be completed within the first six weeks after the end of the examination period, or by a date specified by the instructor.

Pass/Fail option: A student may not use a course taken on a pass/fail basis to satisfy either major, minor, or liberal education requirements unless the course is offered only on a pass/fail basis. Students may enroll for courses on a pass/fail basis up to 25 percent of the total of their Cedar Crest work applicable for graduation, in addition to courses offered only as pass/fail.

A first-year student may enroll in no more than two pass/fail courses per term.

Instructors are not informed that a student is enrolled as pass/fail. Letter grades are submitted and are recorded as pass/fail in the registrar’s office. In order to receive a “Pass,” the student must receive a grade of D or higher.

Pass (P) is not computed in the grade-point average; the student receives credit only. Fail (F) is computed as an F in the grade-point average; the student receives no credit.

Changing course registration from graded credit to Pass/Fail: A student who wishes to change his/her registration from graded credit to pass/fail must complete this change in registration by the end of the twelfth (12th) week of the fall or spring semester. (Deadlines for accelerated, winter term, and summer sessions differ and will be announced to students and advisors.) This change is permanent and may not be reversed. Students may not change from Pass/Fail to graded credit.

Academic Status

Class Standing: A student’s class standing is determined by the student’s number of earned credits as certified in the registrar’s office at the beginning of each term.

Freshman 0-23.9 earned credits
Sophomore 24-54.9 earned credits
Junior 55-85.9 earned credits
Senior 86 or more earned credits

Dean’s List: Dean’s List is awarded each fall and spring to any full-time matriculated student who receives a semester average of at least 3.650 on the basis of at least 12 credits for which the student receives letter grades and quality points. A student who has an incomplete grade during a semester will not be eligible for the inclusion on the Dean’s List.

Students enrolled for fewer than 12 credits each semester are considered part-time students for the purposes of Dean’s List recognition. Appointment to the Dean’s List is made when

A minimum total of 12 credits are completed within one academic year (Fall, Winter, Spring); and

Grades in the courses across these combined semesters result in a grade point average of 3.650 or higher.

Dean’s List status for part-time students is recorded on the most recently completed semester during which all cumulative criteria were met. Once awarded, the calculation for additional recognition begins anew.

Delphi: Delphi is the College honor society for undergraduate students. A student, who at the end of her junior year or at the end of either term of her senior year, has a cumulative grade-point average of 3.800 will be recognized as a member of Delphi in the following semester. To be eligible, a transfer student must have earned at least 60 credits of academic work at Cedar Crest.

Honor Societies: Cedar Crest sponsors chapters of the following national or international honor societies: Alpha Kappa Delta (international – sociology), Alpha Psi Omega (national – theatre), Alpha Sigma Lambda (national – lifelong learning students), Beta Beta Beta (national – biology), Kappa Delta Pi (national – education), Kappa Mu Epsilon (national – mathematics), Lambda Pi Eta (national – communication), Phi Alpha (national – social work), Phi Alpha Theta (international – history), Phi Kappa Delta (national – forensic speech), Psi Chi (national – psychology), Sigma Beta Delta (national – business, management and administration), Sigma Tau Delta (national – English), Sigma Theta Tau (international – nursing), Theta Alpha Kappa (national – religion and theology) and Nu Delta Alpha (dance).

Graduation with Honors: A student is considered for graduation honors if the student’s cumulative average at Cedar Crest is 3.550 or better and includes at least 60 graded Cedar Crest credits. The awarding of honors is based on all graded work done at Cedar Crest (including dual degree programs) and graded work completed at other LVAIC institutions as a matriculated Cedar Crest student and  is for undergraduate students only.

Students with a cumulative average of 3.550 or above at the end of four years graduate cum laude; those with an average of 3.650 or above graduate magna cum laude; those with an average of 3.800 or above graduate summa cum laude. Students should consult the registrar’s office to determine their status.

Conditional Standing: The faculty at Cedar Crest  College has adopted the following policy concerning conditional standing and separation from the College:

Matriculated students who fail to achieve a cumulative grade-point average of 1.800 as first-semester freshmen will be placed on conditional standing for the subsequent term. Students who fail to achieve a cumulative grade-point average of 2.000 for any term after their first-semester term will be placed on conditional standing. Part-time matriculated students will be reviewed for possible conditional standing for every accumulation of 15 credits they complete. Part-time students who fail to achieve a cumulative grade-point average of 2.000 for every 15 credits will be placed on conditional standing for their subsequent 15 credits.

• Matriculated students who fail to achieve a cumulative grade-point average of 2.000 after three terms on conditional standing will be subject to dismissal procedure.

• Matriculated students who fail to achieve a cumulative grade-point average of 1.000 may be subject to dismissal procedure.

The dismissal procedure includes the opportunity to petition the Admissions, Enrollment and Retention Committee for continuation and requires the student to prepare a personal plan for academic progress.

A student dismissed for unsatisfactory academic achievement may petition the Admissions, Enrollment and Retention Committee for re-admission; this petition must include official documentation of specific academic work or equivalent experience during the interval between dismissal and re-admission.

Once re-admitted to the College, the student must achieve a grade-point average of 2.000 or better every semester to remain. If a student is dismissed a second time, there is no appeal.

Additional Academic Policies may be found on the Registrar's website.

Last Updated: 7/8/10