Catalog • 2011-2012
Cedar Crest College provides and administers need based and merit-based assistance to enable students to finance the costs of higher education. Each student’s situation is evaluated individually. Students must be accepted, matriculated (or enrolled in a program determined eligible for financial aid), remain in good academic standing and meet individual requirements to qualify for federal, state and institutionally funded financial aid.
All students are encouraged to meet with Student Financial Services upon entering the College and throughout their enrollment at the College. It is a student’s responsibility to notify Student Financial Services of any change in degree program, semester enrollment or other circumstances which may change their eligibility for financial aid programs.
Financial Aid Academic Year
The academic year for all tuition, room and board as well as institutional, federal and state financial aid is defined as two fifteen-week Fall and Spring semesters followed by an optional trailing fifteen-week Summer semester which includes a May/Summer I and Summer II session. The Spring semester includes an optional 2-3 week Winter session.
This same academic year applies to students enrolled in programs which require attendance in the Winter and Summer sessions; however, depending upon sequence of entrance and/or semester course enrollment, a trimester policy for federal and state financial aid may be required. Students must contact Student Financial Services to determine which federal and state requirements apply to their program of study.
A traditional student must be enrolled full time (minimum12 credits) during the regular Fall and Spring semesters to qualify for institutional grant or scholarship assistance. Winter and Summer courses do not count toward the full time requirement for Fall and Spring and traditional students are assessed a separate per credit tuition charge for courses taken in Winter and/or Summer session.
For payment periods crossing two academic years, federal financial aid funds will be awarded using the leading academic year FAFSA application.
All Students Applying for Financial Aid
Estimated awards will be provided after acceptance to the College using the College's early award process. These estimated awards are finalized after completion of the FAFSA, submission of tax information, and submission of additional documentation as requested by Student Financial Services. All students applying for financial aid must complete the FAFSA (Free Application for Federal Student Aid) between January 1st and May 1st for the following academic year. Student can complete the FAFSA application on-line at www.fafsa.gov. A federal PIN number (available through a link from the FAFSA website) is required for students and parents(s), if applicable, to file and sign the FAFSA application on-line. Filers should obtain a PIN number prior to completing the FAFSA application, as the PIN serves as an electronic signature. Assistance with the FAFSA filing process are available through Student Financial Services.
Additional Documentation Required for Financial Aid
The results of your FAFSA Application may indicate that the Department of Education has selected a FAFSA for verification, or the College may select a student's FAFSA for verification of information. Student Financial Services will notify students in writing and/or email to their College email account who are selected for verification and are required to submit additional documentation upon review of a processed FAFSA application.
Applicants selected for federal FAFSA verification are required to submit:
- A signed copy of Federal 1040/1040A/1040EZ income tax returns for the student, spouse (if student is married) and parents (if student is dependent);
- A copy of all W-2 forms for student, spouse (if student is married) and parents (if student is dependent) A Non-Tax Filer Statement if no tax return is to be filed (this form is available from the Student Financial Services Office or form bank on the my.cedarcrest.edu portal)
- Department of Education Verification Worksheet (this form is available from the Student Financial Services page of the my.cedarcrest.edu portal)
If your tax return has not been filed, or if an extension to file has been submitted, contact Student Financial Services for further instructions.
If the College finds discrepancies between information on the tax returns and your FAFSA, we will report the corrections to the federal processor and you will receive a corrected Student Aid Report. The corrected FAFSA will be used to process or finalize your financial aid and you will be notified in writing of required adjustments to the financial aid award.
Students must submit requested verification items within 15 days of the College’s notice of the requirement. No financial aid will be awarded and/or disbursed prior to completion of the verification process.
The College will report to the Department of Education and National Student Loan Database any overpayment of federal funds resulting from a student who has received a disbursement of funds and is subsequently selected for verification. It is the student’s responsibility to repay any funds received if determined to be ineligible upon completion of the verification process.
Traditional Student Merit Scholarships and Awards:
Since financial need is not a requirement for scholarships and awards, all entering traditional and transfer students applying to the College are considered for merit scholarships and awards. A separate application is not required. Students must be enrolled full-time (at least 12 credits per semester) to be eligible.
The following merit scholarships and awards are available to traditional students entering the College in Fall 2010. For merit scholarships and awards and renewal criteria prior to the 2010-2011 academic year, please visit the corresponding college catalog.
Presidential Scholarships: Presidential Scholarships of $14,000 per academic year are awarded to full-time first year traditional students who have a minimum highest combined SAT (Math/Critical Reading only) of 1200 who also demonstrate a record of outstanding high school achievement and participation in high school leadership activities. Renewal requires a 3.25 cumulative annual grade point average and complete one annual leadership opportunity.
Dean's Scholarship: Dean's Scholarships ranging from $10,000 per academic year to $13,000 per academic year are awarded to full-time first year traditional students who have a record of outstanding high school achievement and participation in high school leadership activities and highest combined SAT (Math/Critical Reading only) of 1050-1199. Renewal requires a 3.00 cumulative annual grade point average and complete one annual leadership opportunity.
Leadership Opportunity Award: Leadership Opportunity Awards of $7,500 per academic year are awarded to full-time first year traditional students with a record of outstanding high school achievement and highest combined SAT (Math/Critical Reading only) of 1000-1049. Renewal requires a 2.75 cumulative annual grade point average and completion of the Leadership Success program requirements for each year they receive the award.
Allen Scholarships: Allen Scholarships, ranging from $1,000 to $5,000 per year, are awarded to full-time first year traditional students on the basis of merit, leadership and evidence of outstanding community service to school and community. Students must demonstrate a record of extraordinary community service (in addition to any mandatory high school required community service hours) for consideration. Renewal requires students complete a minimum of 100 hours of community service during the academic year, to be approved by the Cedar Crest College Community Service Coordinator.
Departmental Scholarships: Departmental scholarships of $1,500 are awarded to full-time first year traditional students in the following areas: Art, Communications, English, Marketing, Performing Arts – Dance and Performing Arts – Theatre Scholarship (Performance or Technical). Students may receive a departmental scholarship in addition to other Cedar Crest College merit scholarships.
Art Scholarships of $1,500 per year are awarded to full-time first year traditional with a strong commitment to the creative process both in making art and in looking at historical and contemporary works of art. A portfolio review is required. To renew the scholarship, recipients are required to complete a minimum of 3 credits in studio or art history courses each semester.
Communications Scholarships of $1,500 per year are awarded to full-time first year traditional students with an interest in any area in the field of Communication. Portfolio review is required. To renew the scholarship, recipients are required to complete a minimum of 3 credits in communications courses each semester.
English Scholarships of $1,500 per year are awarded to full-time first year traditional students with an interest in literature and/or creative writing. A writing portfolio is required. To renew the scholarship, recipients are required to complete a minimum of 3 credits in literature or creative writing courses per semester.
Marketing Scholarships of $1,500 per year are awarded to full-time first year traditional students with an interest in marketing. An essay and presentation are required. To renew the scholarship, recipients are required to complete a minimum of 3 credits in marketing per semester.
Performing Arts Scholarships (Dance, Theatre, & Technical Theatre) of $1,500 per year are awarded to full-time first year traditional students who plan to participate in Cedar Crest Stage Company performances, serve in technical production areas, or perform with the college Dance Company. A performance audition is required. Dance Scholarship recipients must complete a minimum of one course in dance or one technical crew for a dance production or be a member of at least one of the Cedar Crest Dance Company’s dance ensembles per semester. A minimum of one performance in Dance Company or one technical crew for dance must be included each year. Theatre Scholarship recipients must participate each semester in a faculty-supervised production or a theater/speech class. A minimum of one faculty-supervised production must be included each year. Students must audition for a faculty-directed play or sign up for a technical crew with the technical director in order to receive credit. Contact the department chair for details.
Phi Theta Kappa Scholarships: Full-time traditional transfer students who are members of Phi Theta Kappa, the honor society for two-year college students, are eligible to receive a $4,000 scholarship. Students must have a 3.50 GPA, have completed 24 transferable credit hours and plan to enroll as full-time students at Cedar Crest. Students must enroll immediately following the two-year college. The Phi Theta Kappa Scholarship is renewable for two years provided a 3.00 GPA is maintained and the member completes 24 credits a year.
Transfer Scholarships: Transfer Scholarships of $4,000 are awarded to full-time traditional transfer students who ranked in the top 20% of their high school class and scored a combined 1150 or higher on the verbal/critical reading and math SAT, if transferring to Cedar Crest after the completion of one semester from another college or university; or, have attained a 3.00 or higher cumulative college GPA after completing at least 24 credits at another institution before transferring to Cedar Crest. The scholarship is renewable each year, provided a 3.00 cumulative GPA is maintained.
Study Abroad Scholarships: Full-time traditional Cedar Crest College students may apply for a Study Abroad Scholarship, ranging from $500 to $2500, for full semester study abroad during a fall or spring semester. To apply, students must meet with the Director of Career Planning and Director of Student Financial Services and complete an application available through Career Planning. The deadline to apply is April 15th for the following fall semester, or by November 15th for the following spring semester. Recipients are selected on the basis of academic merit and recommendations from faculty or staff. Financial need may also be considered, as funds are limited. Students are notified in writing if they are awarded a Study Abroad Scholarship.
Sibling Award: Cedar Crest awards a $2,000 annual award per student to siblings who are concurrently attending Cedar Crest as full-time traditional or traditional transfer students.
Heritage Award: Heritage Awards of $2,000 per year are reserved for children and grandchildren of Cedar Crest degree program graduates, provided the children/grandchildren are full-time traditional or traditional transfer students.
Traditional Student Need-Based Grants, Loans and Other Resources
Cedar Crest Grants: Cedar Crest Grants are awarded to full-time traditional and traditional transfer students based on financial need (assessed through the FAFSA application) and are made possible through the generosity of friends and alumnae of the College. Students must complete the FAFSA and provide any additional requested documentation to be considered for a Cedar Crest College grant.
Federal Pell Grants: The Pell Grant is a federal grant awarded on the basis of need and the cost of the individual college. The maximum annual full time award for 2010/2011 is $5,550. Federal Pell Grants are available to eligible students enrolled for at least three credits per semester and are automatically awarded to qualifying students who have completed the FAFSA and submitted all subsequently requested documentation.
Federal ACG Grants: The Academic Competitiveness Grant (ACG) is awarded to students who are determined to be eligible for the federal Pell Grant, are U.S. citizens or eligible non-citizens and have completed a rigorous secondary school program of study.
Federal National SMART Grant: The National SMART Grant of $4,000 is awarded to students who are determined to be eligible for the federal Pell Grant, U.S. citizens or eligible non-citizens and who are enrolled in the third or fourth year of study with a minimum grade point average of 3.000. Students must be enrolled an eligible major (physical, life or computer science, engineering, mathematics, technology, or a critical foreign language).
Federal Supplemental Education Opportunity Grants (SEOG): These federal grants are awarded in varying amounts to federal Pell Grant-eligible students with exceptional financial need from low-income families. Since SEOG is a federal allocation, funds are limited. Application is made by completing the FAFSA.
Pennsylvania State Grants (administered by PHEAA): Available to eligible Pennsylvania residents taking at least six credits per semester, PA State Grants are awarded according to demonstrated financial need. Students must complete the FAFSA by the PHEAA State Grant Deadline of May 1 to be considered for this grant.
Other State Grants: Students who live outside of Pennsylvania, should contact their state's higher education agency for information on grants available in their state. The following states permit transfer of their educational grants to students attending out-of-state colleges: Connecticut, Delaware, Massachusetts, Ohio, Rhode Island, Vermont, West Virginia and the District of Columbia.
Federal Perkins Loans: Federal Perkins Loans are federally funded need-based loans made by Cedar Crest, and funding is limited. The interest rate is fixed at five percent. Students make no payments and no interest accrues while enrolled in college. Students must complete the FAFSA to be considered and awards are made through the College’s office of Student Financial Services.
Federal Nursing Loans: Federal Nursing Loans are need-based and limited to nursing students enrolled in NUR courses. The interest rate is five percent. Students must complete the FAFSA to be considered and awards are made through the College’s office of Student Financial Services.
Federal Direct Subsidized Stafford Loans: These are federally subsidized and guaranteed loans through the federal government. For students who qualify based on demonstrated financial need, no interest accrues while the student is enrolled in school. Standard repayment term is ten years and begins six months after a student ceases to be enrolled at least half-time. The annual loan limit is $3,500 per year for freshmen; $4,500 per year for sophomores; and $5,500 per year for juniors and seniors. To apply, students must complete the FAFSA. Determination of eligibility is made by Student Financial Services upon review of the processed FAFSA and all requested documentation.
Federal Direct Unsubsidized Stafford Loans: These loans are available to students regardless of need, however interest accrues while the student is enrolled in school. Principal is deferred while the student is enrolled at least half-time and options are available to pay interest monthly, quarterly or to allow capitalization upon repayment. To apply, students must complete the FAFSA.
Federal Direct Parent PLUS Loans: These are federal loans made to parents of dependent undergraduate students. The parent is the Borrower and may apply to borrow an amount up to the student’s cost of education minus financial aid for each academic year. Borrowers must be credit-qualified. The interest rate is fixed at 7.9%, and for loans after July 1, 2008, repayment can be made while the student is enrolled, or deferred until six months after the student ceases to be enrolled half-time. The College requires a student whose parent is applying for the federal Parent PLUS Loan to complete the FAFSA application.
Federal Direct Graduate PLUS Loans: Graduate students may apply for a federal Graduate PLUS Loan up to the cost of attendance for an academic year, less all other grant, scholarship and loan resources. The student is the Borrower and must be credit-qualified to obtain a federal Graduate PLUS Loan. Students should be certain they have exhausted all other Stafford Loan resources prior to applying for a Graduate PLUS Loan.
Federal Work Study: Federal Work Study jobs are awarded based on financial need as determined by the FAFSA application. Students work an average of five to eight hours per week and are eligible to earn up to a maximum of $1,500 per academic year. Students who qualify for federal work study will be notified as part of their financial aid award and all employment payroll requirements are administered through Student Financial Services. Federal Work Study students are paid bi-weekly by check or direct deposit. Federal Work Study earnings are treated separately from other student income when applying for federal financial aid.
Campus Employment: Currently enrolled students are eligible to apply for positions through the campus employment program. Campus employment is not part of a student’s financial aid. Current employment opportunities are maintained by the Student Financial Services offices. Earnings through this program are considered regular income for students and are reportable as earned income for tax and financial aid purposes.
Students are encouraged to investigate outside scholarship opportunities from hometown civic clubs, high schools, parents’ employers, churches and other organizations. Students are required to notify Student Financial Services and provide written documentation if they receive any outside scholarships, as federal regulations required these to be considered a resource in determining aid eligibility. If adjustments to the aid package are necessary due to outside scholarships, Cedar Crest reduces self-help aid first (student loans) and adjusts grants only if necessary to prevent an over-award.
Tuition Payment Plans: The College offers the option to pay semester bills through the EZ Payment Plan installment payment plan option which allows the semester balance due to be paid in five monthly installments. Students enrolled in nursing clinical rotations can enroll for a four month payment plan by semester. A $25 enrollment fee is charged per semester plan. Students can self-enroll for an installment payment plan through the Student Financial Services link on my.cedarcrest.edu or contact Student Financial Services for assistance.
Tuition Exchange Program: Cedar Crest College participates in the Council of Independent Colleges Tuition Exchange Program and the Tuition Exchange Program, which enable dependent students from employee families to attend one of many participating colleges on a tuition-free basis. Information is available through Student Financial Services.
Medical Disability Benefits: Students with a medical disability may be eligible for financial assistance from their local Office of Vocational Rehabilitation or Bureau of Visual Services.
Veterans Benefits: Veterans and children of deceased or disabled veterans may be eligible for educational benefits from the Veterans Administration. Contact the local Veterans Administration Office. Veteran educational benefits are handled through the Registrar’s office.
Financial Aid Policy for Academic Progress and Good Standing Policy
To remain eligible for financial aid, a student must maintain satisfactory academic progress and be in good academic standing. Federal and state regulations, as well as institutional policy, require that a student maintain satisfactory academic progress in order to receive financial aid. In order to comply with these regulations, Cedar Crest College has established the following Academic Progress Policy:
Academic Progress - Quantitative Standards: At the end of each academic year full-time students (those attempting at least 12 credits per semester) must have successfully completed a minimum of 24 credits. At the end of each academic year part- time students aided as three-quarter time (those attempting 9 to 11 credits per semester) must complete a minimum of 18 credits; half-time students (those attempting 6 to 8 credits per semester) must complete a minimum of 12 credits; and less-than-half- time students (those attempting 3 to 5 credits) must complete a minimum of 6 credits.
Note: Grades of a “D” or higher are counted towards successfully completed credits. Repeat courses are not eligible to be counted as credits earned toward academic progress. Repeat courses are defined as any course for which a student has already received academic credit.
Good Standing - Qualitative Standards: To remain eligible to continue receiving federal and institutional financial aid, student must have a cumulative GPA of 2.00 at the end of the first academic year and maintain a cumulative GPA minimum of 2.00 thereafter. Academic scholarships require a cumulative GPA of 3.00.
Evaluation Procedure: A student’s eligibility for financial aid will be reviewed after the end of each academic year. Student Financial Services will notify the student in writing of the decision to deny eligibility for aid as soon as the information needed to measure academic progress is available. Full or part-time students are not required to maintain continuous enrollment to remain eligible for financial aid; however, students returning after a period of time will be reviewed for eligibility before financial aid is granted.
A student who does not complete the required number of credits within the academic year, or does not attain the required cumulative GPA, has the following options:
- Complete the required number of credits and/or achieve the minimum GPA during a regular semester without receiving additional financial aid;
- Submit in writing an appeal to the Academic Progress and Good Standing requirement. Appeals must be submitted in writing to the Director of Student Financial Services and will be reviewed on a case-by-case basis. Appeal forms will be provided by Student Financial Services.* Students may be required to meet with a Student Financial Services Counselor as part of the appeal process. The Director of Student Financial Services may require a signed academic plan developed by the student in conjunction with the Center for Academic Advising and other supporting documentation of a student's circumstances, as appropriate.
*Please note that any appeal granted by Cedar Crest College to its Academic Progress and Good Standing Policy is not applicable to the Pennsylvania State Grant program. A separate appeal process must be completed directly with the Pennsylvania Higher Education Assistance Agency State Grant Division.
Academic Progress and Withdrawal: Students who withdraw and are subject to a Title IV aid refund calculation and received overpayment are subject to the aforementioned progress requirements.
Maximum Time Frame: A student may receive aid for the equivalent of a maximum of eight full-time semesters while attending Cedar Crest College. Special circumstances may be reviewed on a case-by-case basis in the event of extended study beyond the eighth semester. The maximum time frame for receipt of federal Title IV funds is the equivalent of twelve semesters. The Pennsylvania State Grant program has a maximum time frame of the equivalent of eight full-time semesters.