Graduate Catalog • 2011-2012
Tuition Procedures and Fees
Employer Tuition Reimbursement Benefits
If a student’s employer provides tuition reimbursement after the student completes his/her course(s), the student may apply to defer his/her payment to the College until payment is provided by the employer. Students are responsible for requesting grade reports or transcripts from the Registrar’s Office to submit for employment payment. Deferred tuition must be submitted to Student Financial Service no later than four weeks after grades are available.
To be eligible for tuition deferment, the student must complete an Employer Tuition Benefit Application. In addition, each semester the student must submit a Tuition Deferment Form prior to the semester due date. It is the student’s responsibility to notify the College of any change in employment or benefits. Students are responsible for payment in full of all tuition, whether or not reimbursement is ever received from the employer. If payment is not received by the tuition deferment due date, students will be charged a $200.00 late fee per month. All forms are available through Student Financial Services, via e-mail request to email@example.com or through the College’s website.
Full-Time Graduate Activity Fee, per semester $10
Part Time Graduate Activity Fee, per semester $10
Full-Time Technology Fee, per semester $100
Part-Time Technology Fee, per semester $50
Accident/Health Insurance (per year) $ TBA
Transcript Fee (with signed written request per copy): $5
Transcript-On-Demand Fee (with signed written request per copy) $10
Key Replacement Fee $50
Failure to return mailbox key at check out (minimum) $50
ID Replacement $20
Vehicle Registration/Parking Permit No Charge
Returned Check Fine $35
Damage Fines Assessed by Director of Housing/Facilities
Library Fines Assessed by Library
& Safety Traffic Violations: Assessed by Campus Security
Late Registration Fee $ 30
EZ Payment Plan Fee $ 25 (per semester)
EZ Payment Plan Late Fee (per month) $30
Full-Time Student Late Payment Fee (per month) $200
Part-Time Student Late Payment Fee (per month) $100
Tuition Deferment Late Fee (per month) $200
The College reserves the right to change the fees and charges when necessary. Breakage of laboratory equipment is assessed to the student responsible and must be paid by the close of each term.
Financial Aid and Loans
All students applying for financial aid must complete the FAFSA (Free Application for Federal Student Aid) between January 1st and May 1st for the following academic year. Graduate students who are at least half time in graduate courses are eligible for various types of educational loans made available through the federal government. The following is list of these federal loans. For additional information, please contact the Student Financial Services.
Federal Direct Subsidized Stafford Loans: The federal government pays the interest on this loan while the student is enrolled at least half time in school, during the grace period following enrollment, and during any future deferment period following repayment. The standard repayment term is ten years. Annual loan limits are tied to the cost of attendance and individual eligibility. The interest rate for the 2011-2012 academic year is fixed at 3.4%.
Federal Direct Unsubsidized Stafford Loans: These loans are available to students regardless of need, however, interest accrues while the student is enrolled in school. The current interest rate is fixed at 6.8%. Annual loan limits are tied to the cost of attendance and individual eligibility.
Direct Grad PLUS Loans: Graduate students who are credit approved may borrow up to the cost of attendance for the period of enrollment, minus other estimated financial assistance received for that period. Direct Grad PLUS Loans are subject to credit review; however, a Direct Grad PLUS applicant who has an adverse credit history may be able to obtain the loan with an endorser who does not have an adverse credit history. To apply, students must complete the FAFSA and should utilize all Federal Direct Stafford Loan eligibility for the period of enrollment needed prior to applying for a Direct Grad PLUS Loan.
Financial Aid Policy and Academic Standing
To be eligible for financial aid, a graduate student must be accepted, matriculated and enrolled for a minimum of six credits per semester. All graduate students applying for financial aid must complete the FAFSA (Free Application for Federal Student Aid) between January 1st and May 1st for the following academic year. The FAFSA can be completed online at www.fafsa.ed.gov. Cedar Crest’s FAFSA code is 003243. Applicants selected for FAFSA verification are required to submit signed copies of federal income tax returns, W-2 forms and a Department of Education Verification Worksheet (provided by the College) to the College’s Student Financial Services Office.
The academic year for all tuition, room and board as well as institutional, federal and state financial aid is defined as two fifteen-week Fall and Spring semesters followed by an optional trailing fifteen-week Summer semester which includes a May/Summer I and Summer II session. The Spring semester includes an optional 2-3 week Winter session. This same academic year applies to students enrolled in programs which require attendance in the Winter and Summer sessions; however, depending upon sequence of entrance and/or semester course enrollment, a trimester policy for federal and state financial aid may be required. Students must contact Student Financial Services to determine which federal and state requirements apply to their program of study.
A student’s eligibility for financial aid will be reviewed after the end of each academic year. The Financial Aid Office will notify the student in writing of the decision to deny eligibility for aid as soon as the information needed to measure academic progress is available. Full or part-time students are not required to maintain continuous enrollment to remain eligible for financial aid; however, students returning after a period of time will be reviewed for eligibility before financial aid is granted.
Financial Refund Polices for Withdrawal/Separation from the College or Courses
It is a student’s responsibility to notify the College when it is necessary to withdraw from course enrollment (from individual courses or entirely) for any reason. Withdrawal or Leave of Absence Notification can be made the Registrar Office’s link at My.CedarCrest.edu on the College’s student web information system. Students must have a valid User ID and password to access this function. For additional information regarding Withdrawal or Leave of Absence procedures, please refer to the Academic Policies and Services section of the Catalog.
All students who withdraw from all courses during a semester or session, either by official notification to the College, or by failing to remain enrolled in courses as expected without any notification to the College are considered to have Withdrawn/Separated from the College and are subject to the Financial Refund Policy for Students Withdrawing/Separating from the College.
If a student is withdrawing from individual courses during a semester, but will continue to be enrolled in remaining courses, or receives a letter grade for any course that session, they are not considered to have withdrawn or separated from the College and may be subject to a refund of individual course charges under the Financial Refund Policy for Students Withdrawing from Course(s). Assistance with the withdrawal process can be obtained through Academic Advising, the Registrar’s Office for Student Financial Services.
Financial Refund Policy for Students Withdrawing/Separating from the College
Students withdrawing from the College (or from all classes) after the first day of the semester, but prior to the 60% point of the semester, will have all tuition, fees designated as refundable, and financial aid (federal Title IV funds, state funds and institutional aid) pro-rated based on the number of calendar days remaining in the semester. Calendar days are calculated as the number of calendar days completed out of the total number of calendar days in a semester, excluding scheduled semester breaks of five days or more. After the 60% point of the semester, no adjustment to tuition, fees or financial aid will be made.
Title IV financial aid recipients will have the unearned portion of financial aid (grants and/or loans) returned to the Title IV funding source, in accordance with the federal Return of Funds policy governing Title IV assistance. Recipients of Title IV financial aid who are subject to a calculation of eligibility after withdrawal will have funds returned to Title IV programs in the following order, as applicable: Unsubsidized Direct Stafford Loan, Subsidized Direct Stafford Loan, Perkins Loan, Direct PLUS (Graduate Student), FFEL/Direct PLUS (Parent), Pell Grant, FSEOG, TEACH Grant, other Title IV assistance. Detained Title IV policy regarding the adjustment of federal financial aid funds is available by request through Student Financial Services.
Financial Refund Policy for Students Withdrawing from Course(s)
Full-time traditional students who drop below 12 credits after the end of the drop/add period, based on enrollment in a course or in an accelerated course and failure to attend, will receive no adjustment to the full-time charge and may be subject to an adjustment to financial aid and other charges. Students who drop during the drop/add period without replacing an equal number of credits in the same period, or who withdraw from courses after the end of the drop/add period, will receive an adjustment of tuition, fees (if applicable), and financial aid as required, based on the date of withdrawal, according to the following schedule:
Course Withdrawal Financial Refund Schedule for Non-Accelerated Courses:
Prior to the First Class Meeting 100%
Prior to the End of Drop/Add (if not replacing credits) 90%
Prior to the End of the 2nd week of classes 75%
Prior to the End of the 3rd week of classes 50%
During and after the 4th week of classes No Refund
This schedule does not apply to Accelerated Courses. Students can access a detailed 2011-2012 Accelerated Course Financial Refund Schedule, as well as a link to the academic calendar and course schedule through the Student Financial Services’ portion of the College website or by contacting Student Financial Services in person or by email to firstname.lastname@example.org. Students must use the College’s published requirement for notification of withdrawal in order to be subject to the College’s refund policy regarding tuition/fees/other charges.
Tuition Payment Plans
The College offers an “EZ Pay Plan.” This payment plan offers students the choice to pay a semester balance over five (5) months for the fall & spring semesters only. Students must be current on the plan (including paying the semester fee) and must have submitted all required payment by the tuition due date. Enrollment and payments are completed on-line through the my.cedarcrest.edu portal.