Graduate Catalog • 2012-2013

Tuition Procedures and Fees

Employer Tuition Reimbursement Benefits

If a student’s employer provides tuition reimbursement after the student completes his/her course(s), the student may apply to defer his/her payment to the College until payment is provided by the employer. Students are responsible for requesting grade reports or transcripts from the Registrar’s Office to submit for employment payment. Deferred tuition must be submitted to Student Financial Service no later than four weeks after grades are available.

To be eligible for tuition deferment, the student must complete an Employer Tuition Benefit Application. In addition, each semester the student must submit a Tuition Deferment Form prior to the semester due date. It is the student’s responsibility to notify the College of any change in employment or benefits. Students are responsible for payment in full of all tuition, whether or not reimbursement is ever received from the employer. If payment is not received by the tuition deferment due date, students will be charged a $200.00 late fee per month. All forms are available through Student Financial Services, via e-mail request to financialservices@cedarcrest.edu or through the College’s website.

 

Fee Assessments

Full-Time Graduate Activity Fee, per semester $10
Part Time Graduate Activity Fee, per semester $10
Full-Time Technology Fee, per semester $100
Part-Time Technology Fee, per semester $50
Accident/Health Insurance (per year) $ TBA
Transcript Fee (with signed written request per copy): $5
Transcript-On-Demand Fee (with signed written request per copy) $10
Key Replacement Fee $50
Failure to return mailbox key at check out (minimum) $50
ID Replacement $20
Vehicle Registration/Parking Permit No Charge
Returned Check Fine $35
Damage Fines Assessed by Director of Housing/Facilities
Library Fines Assessed by Library
& Safety Traffic Violations: Assessed by Campus Security
Late Registration Fee $30
EZ Payment Plan Enrollment Fee $25 (per semester)
EZ Payment Plan Late Fee (per month) $50
Full-Time Student Late Payment Fee (per month) $200
Part-Time Student Late Payment Fee (per month) $100
Tuition Deferment Late Fee (per month) $200

Note: The College reserves the right to change the fees and charges when necessary. Breakage of laboratory equipment is assessed to the student responsible and must be paid by the close of each term.

 

Financial Aid and Loans

All students applying for financial aid must complete the FAFSA (Free Application for Federal Student Aid) between January 1st and May 1st for the following academic year. Graduate students who are at least half time in graduate courses are eligible for various types of educational loans made available through the federal government. The following is list of these federal loans. For additional information, please contact the Student Financial Services.

Federal Direct Unsubsidized Stafford Loans: These loans are available to students regardless of need, however, interest accrues while the student is enrolled in school. The current interest rate is fixed at 6.8%. Annual loan limits are tied to the cost of attendance and individual eligibility.

Direct Grad PLUS Loans: Graduate students who are credit approved may borrow up to the cost of attendance for the period of enrollment, minus other estimated financial assistance received for that period. Direct Grad PLUS Loans are subject to credit review; however, a Direct Grad PLUS applicant who has an adverse credit history may be able to obtain the loan with an endorser who does not have an adverse credit history. To apply, students must complete the FAFSA and should utilize all Federal Direct Stafford Loan eligibility for the period of enrollment needed prior to applying for a Direct Grad PLUS Loan.

 

Financial Aid Policy

To be eligible for financial aid, a graduate student must be accepted, matriculated and enrolled for a minimum of six credits per semester. All graduate students applying for financial aid must complete the FAFSA (Free Application for Federal Student Aid) between January 1st and May 1st for the following academic year. The FAFSA can be completed online at www.fafsa.ed.gov. Cedar Crest’s FAFSA code is 003243. Applicants selected for FAFSA verification are required to submit an IRS Tax Return transcript (available at www.IRS.gov or 1-800-908-9946) if the student did not utilize the IRS Data Retrieval Tool on the FASFA, W-2 forms and a Department of Education Verification Worksheet (provided by the College) to the College’s Student Financial Services Office.

The academic year for all tuition, room and board as well as institutional, federal and state financial aid is defined as two fifteen-week Fall and Spring semesters followed by an optional trailing fifteen-week Summer semester which includes a May/Summer I and Summer II session. The Spring semester includes an optional 2-3 week Winter session. This same academic year applies to students enrolled in programs which require attendance in the Winter and Summer sessions; however, depending upon sequence of entrance and/or semester course enrollment, a trimester policy for federal and state financial aid may be required. Students must contact Student Financial Services to determine which federal and state requirements apply to their program of study.

Full or part-time students are not required to maintain continuous enrollment to remain eligible for financial aid; however, students returning after a period of time will be reviewed for eligibility before financial aid is granted.

Standards of Satisfactory Academic Progress

Statement of Policy

Federal and state regulations, as well as institutional policy, require that a student maintain satisfactory academic progress (SAP) towards their degree in order to receive financial aid. 

To measure progress, Student Financial Services evaluates a student’s academic record at the completion of each academic year, reviewing both the quantitative (the maximum time frame and completion rate) and the qualitative (cumulative grade point average) as a student pursues her/his degree.  Failure to meet these standards will result in the suspension of financial aid eligibility, which may include federal, state and institutional aid.

*Summer Semester:  Credit hours attempted during the summer semester will be included in the calculation of SAP standards just as any other period of enrollment.

Quantitative Standards

Completion Rate:  Students must maintain a minimum course completion percentage for progress each academic year of at least 67%. This is calculated by dividing the number of credits earned by the credits attempted. Credits transferred from another institution count towards attempted and earned credits.

Maximum Time Frame:   Per federal guidelines, the maximum time frame for program completion for federal Title IV funds is defined as 150% of the credits required to complete the degree or certificate program as defined by Cedar Crest. (For example: Bachelor of Science in Criminal Justice= 120 credits x 150%= 180 credits. 180 credits is the maximum that can be attempted with federal Title IV funds.)  The maximum credit standard for graduate degree programs are based upon the minimum program credit requirements published in the Cedar Crest College Graduate Catalog.  Cedar Crest College funded aid is limited to a maximum of 10 full-time semesters.  The maximum number of credits allowed will be based upon the credit maximums for a single degree, even when a student is pursing more than one major at one time or there is a change of academic major.

  • Repeated Coursework:  Students may repeat a previously passed course one time if a better grade is required for the major/minor and maintain financial eligibility, assuming all other academic progress requirements have been met.  Repeated course work counts toward the 150% completion time frame.

  • Transfer Credits:  Credits transferred from another institution count towards attempted and earned credits.

  • Audited Courses:  Students do not earn any academic credit for audited courses. They do not count in the calculation of attempted credits.

  • Pass/Fail Courses:  These courses count in attempted and earned credits. 

  • Withdrawals:   These are counted as courses attempted and count toward the maximum time frame. 

Qualitative Standards

The qualitative requirement establishes a minimum cumulative grade point average for all students to reasonably progress through their program of study. The following chart identifies the minimum standards required for students to achieve and maintain satisfactory academic progress for undergraduate and certificate programs.  Graduate programs require a minimum 3.0 GPA.

Undergraduate and Certificate Programs

Credits Attempted (Including Transfer Credits)

Minimum Cumulative Grade Point Average (GPA)

1-23

1.8

24-54

1.9

55+

2.0

Cedar Crest Academic Scholarship Recipients:  Students who are recipients of Cedar Crest College merit scholarships and awards must maintain full-time enrollment and GPA standards of the specific scholarship to maintain award eligibility.  Students should refer to the merit scholarship and awards section of the specific Cedar Crest Course Catalog they enrolled under (year admitted to the College) for more details.

Failure to Meet the Satisfactory Academic Process Standards

Students who fail to meet the Satisfactory Academic Progress Standards will lose their financial aid eligibility immediately.  They will be notified in writing by Student Financial Services.  Students may reestablish eligibility by successfully completing the required number of credits and/or by attaining the overall required grade point average by the end of the next semester without receiving financial aid.  If the student fails to meet the maximum time frame standards, the student will not receive any additional financial aid for the remainder of their degree. 

Appeal Process
A student may appeal her/his failure to maintain SAP standards for financial aid if extenuating or mitigating circumstances exist. Appeals will be considered for circumstances that include but are not limited to, death or illness of an immediate family member, medical condition, hospitalization, documented emotional distress, or any other situation beyond the student’s control. All appeals must be in written format and include the following information:

  • Name, student ID and program of study
  • Details of the situation resulting in the financial aid suspension
  • Documentation supporting the details of the letter (e.g. death certificate, doctor’s note, hospital bill, police report, letter from academic advisor or 3rd party)
  • Plans for next term of enrollment (e.g. number of credits, change of major, academic improvement plan details, etc)

As a part of the appeals process, the student must provide information about why she/he failed to maintain SAP standards, and what has changed in the student’s situation that will allow her/him to demonstrate satisfactory academic progress at the next evaluation.  Meeting with an academic advisor (Academic Services) to create an academic plan may be required. 

Appeals are evaluated by the Financial Aid Appeal Committee.  Students should make payment arrangements if necessary while waiting on the Committee’s decision if necessary.  The student will be notified of the Committee’s decision in writing. The decision of the Committee is final.  There is no secondary or director appeal process.  If an appeal is denied, students can only be reinstated for aid eligibility if they satisfy all deficiencies.  If an appeal is approved and the student does not fulfill the conditions of his or her probation or academic plan, the student will not be eligible for aid for any future semesters during their academic career unless the student satisfies all academic deficiencies. 

*Please note that any appeal granted by Cedar Crest College to its Satisfactory Academic Progress Policy is not applicable to the Pennsylvania State Grant program.  A separate appeal process must be completed directly with the Pennsylvania Higher Education Assistance Agency State Grant Division.

Financial Aid Probation
Students who have had an appeal approved will be placed on probation for one semester and will have their financial aid reinstated for the probation semester. If the student fails to maintain the SAP standards at the end of the semester, she/he will lose financial aid eligibility until SAP standards are met.

If a student on financial aid probation meets the terms of the probation, the student will be permitted to continue to receive financial aid for a subsequent semester.  If a student does not meet the terms of the probation, the student will lose eligibility for financial aid at that time. 

Reinstatement of Eligibility
Financial aid eligibility may be reinstated after a student meets the SAP standards, quantitative and qualitative, as defined above. Students who retain eligibility by completing required coursework must notify the Student Financial Services in order to have their progress reevaluated, and financial aid reinstated.

Description of Grades and their effect on SAP Standards:

Letter Grade

Attempted Credits

Earned Credits

Grade Point Average

Maximum Time Frame

A

Y

Y

Y

Y

 A-

Y

Y

Y

Y

 B+

Y

Y

Y

Y

B

Y

Y

Y

Y

B-

Y

Y

Y

Y

C+

Y

Y

Y

Y

C

Y

Y

Y

Y

C-

Y

Y

Y

Y

D+

Y

Y

Y

Y

D

Y

Y

Y

Y

D-

Y

Y

Y

Y

F

Y

N

Y

Y

PN

Y

Y

N

Y

P

Y

Y

N

Y

I*

Y

N

N

Y

W

Y

N

N

Y

NG

Y

N

N

Y

AU

N

N

N

N

*It is the student’s responsibility to inform Student Financial Services of all grade changes (ex. From “I” to “B”) to ensure that the SAP status is reviewed.

 

Refund Policies

Financial Refund Polices for Withdrawal/Separation from the College or Courses
It is a student’s responsibility to notify the College when it is necessary to withdraw from course enrollment (from individual courses or entirely) for any reason. Withdrawal or Leave of Absence Notification can be made the Registrar Office’s link at My.CedarCrest.edu on the College’s student web information system. Students must have a valid User ID and password to access this function. For additional information regarding Withdrawal or Leave of Absence procedures, please refer to the Academic Policies and Services section of the Catalog.

All students who withdraw from all courses during a semester or session, either by official notification to the College, or by failing to remain enrolled in courses as expected without any notification to the College are considered to have Withdrawn/Separated from the College and are subject to the Financial Refund Policy for Students Withdrawing/Separating from the College.

If a student is withdrawing from individual courses during a semester, but will continue to be enrolled in remaining courses, or receives a letter grade for any course that session, they are not considered to have withdrawn or separated from the College and may be subject to a refund of individual course charges under the Financial Refund Policy for Students Withdrawing from Course(s). Assistance with the withdrawal process can be obtained through Academic Advising, the Registrar’s Office for Student Financial Services.

Financial Refund Policy for Students Withdrawing/Separating from the College
Students withdrawing from the College (or from all classes) after the first day of the semester, but prior to the 60% point of the semester, will have all tuition, fees designated as refundable, and financial aid (federal Title IV funds, state funds and institutional aid) pro-rated based on the number of calendar days remaining in the semester. Calendar days are calculated as the number of calendar days completed out of the total number of calendar days in a semester, excluding scheduled semester breaks of five days or more. After the 60% point of the semester, no adjustment to tuition, fees or financial aid will be made.

Title IV financial aid recipients will have the unearned portion of financial aid (grants and/or loans) returned to the Title IV funding source, in accordance with the federal Return of Funds policy governing Title IV assistance. Recipients of Title IV financial aid who are subject to a calculation of eligibility after withdrawal will have funds returned to Title IV programs in the following order, as applicable: Unsubsidized Direct Stafford Loan, Subsidized Direct Stafford Loan, Perkins Loan, Direct PLUS (Graduate Student), FFEL/Direct PLUS (Parent), Pell Grant, FSEOG, other Title IV assistance. Detained Title IV policy regarding the adjustment of federal financial aid funds is available by request through Student Financial Services.

Financial Refund Policy for Students Withdrawing from Course(s)
Full-time traditional students who drop below 12 credits after the end of the drop/add period, based on enrollment in a course or in an accelerated course and failure to attend, will receive no adjustment to the full-time charge and may be subject to an adjustment to financial aid and other charges. Students who drop during the drop/add period without replacing an equal number of credits in the same period, or who withdraw from courses after the end of the drop/add period, will receive an adjustment of tuition, fees (if applicable), and financial aid as required, based on the date of withdrawal, according to the following schedule:

Course Withdrawal Financial Refund Schedule for Non-Accelerated Courses:
Prior to the First Class Meeting 100%
Prior to the End of Drop/Add (if not replacing credits) 90%
Prior to the End of the 2nd week of classes 75%
Prior to the End of the 3rd week of classes 50%
During and after the 4th week of classes No Refund

This schedule does not apply to Accelerated Courses. Students can access a detailed 2012-2013 Accelerated Course Financial Refund Schedule, as well as a link to the academic calendar and course schedule through the Student Financial Services’ portion of the College website or by contacting Student Financial Services in person or by email to financialservices@cedarcrest.edu. Students must use the College’s published requirement for notification of withdrawal in order to be subject to the College’s refund policy regarding tuition/fees/other charges.

 

Tuition Payment Plans

The College offers an “EZ Pay Plan.” This payment plan offers students the choice to pay a semester balance over five (5) months for the fall & spring semesters only. Students must be current on the plan (including paying the semester fee) and must have submitted all required payment by the tuition due date. Enrollment and payments are completed on-line through the my.cedarcrest.edu portal.