Cedar Crest College

Mayfair at Cedar Crest College May 27 — May 29

Performing at Mayfair
Mayfair Local Navigation
Mayfair logo

CONTACT:
mayfair@cedarcrest.edu
610-740-3762

Artist Application

Printable Artist Application [pdf]

About the Festival

  • Attendance: 20,000+
  • Indoor and outdoor artist booths to choose from
  • Link to local hotels: https://campustravel.com/university/cedar-crest-college/
  • Overnight RV parking $40/night
  • Free artist parking at Festival
  • 24-hour security; building locked when closed
  • Outdoor Artists on macadam or grass
  • Significant advertising in both traditional and digital media outlets.

Artist Requirements

  • Artist must be 18 years of age or older
  • Items must be artist’s original concept and execution
  • Artist not displaying his/her own craft will be asked to leave festival – no refunds will be given
  • No kits, commercial molds, manufactured goods, or imports
  • Mayfair reserves the right to determine the eligibility of all work submitted and will attempt to keep any one art form from becoming too abundant
  • Artists must collect and pay 6% PA sales tax to the state. Call PA Dept of Revenue: 717-787-1064
  • Artists are permitted to load their items/wares each night but must do so without the assistance of Mayfair staff or volunteers. Should vendors need to utilize their vehicle to load or unload their items at the site of their booth, they may only do so after 10:00 p.m. when the festival closes to patrons and foot traffic.
  • Artists are required to have their booth open and operable for all three days of the Festival.

Booth Setup 
Thursday, May 26        
12 noon – 5 p.m.                   
Friday, May 27
 9 am — 3 pm

Restocking
Saturday, May 28
9 am – 11 am
Sunday, May 29
9 am – 11 am

Teardown
Sunday, May 29
after 10 pm

Monday, May 30
 9 am – 11 am

Booth Display

  • All booths are 10 feet by 10 feet. Artists may purchase booth spaces next to one another to create a larger display area. Sizes other than what are listed below can be requested and approved at the discretion of Mayfair at Cedar Crest College. Power is only available by request and artists must indicate a need for power access prior to the festival. Artists must provide their own power cord if power is requested.
  • INDOORS: No popup tent structure may be used; pro-panels acceptable.
  • OUTDOORS: Artist must supply a waterproof tent/canopy with walls, able to withstand a 40 mph wind with 60 mph gusts.
HOURS OF OPERATION ARTIST MARKET FESTIVAL GROUNDS
Fri, May 27 4 pm – 9 pm 4 pm – 10 pm
Sat, May 28 12 pm – 9 pm 12 pm – 10 pm
Sun, May 29 12 pm – 9 pm 12 pm – 10 pm

CONTACT US:  610-740-3762 / Mayfair@cedarcrest.edu
Visit our website at www.cedarcrest.edu/mayfair to download your application.

Application Procedures and Fees

Submit completed application form. Please include payment with your application as well as photos of your work and booth.

  • BY CHECK: Application fee and booth fee must be submitted as one check along with your application form. In the event that you are not selected to be in the show, your booth fee will be refunded to you within 30 days of notification. The application fee is non-refundable. Make checks payable to Cedar Crest College. There will be a $30 returned check fee for any checks returned for non-sufficient funds.
  • BY CREDIT CARD: Please make your credit card payments online by visiting www.cedarcrest.edu/mayfair and click on the “Pay Now” button. Payment total should match what is indicated on your application form. Payment can also be made by calling the Cedar Crest College Finance Office at 610-606-4666 ext. 3332.
  • All applications will be considered void if not fully complete and accompanied by payment within 30 days.
  • NO REFUNDS: Once payments are submitted there will be no refunds granted unless your application is not selected to be included in the festival.
  • Artists must submit photos of their work and a photo of their booth by email to Mayfair@cedarcrest.edu, provide a flash drive or CD, or provide their URL link.
  • Categories will be filled on a first-come basis.
  • If a category is filled artists will be put on a wait list.
  • Photos of artwork may be used for marketing.
POSTMARKED 10 x 10 10 x 20 10 x 30
Early bird rate: by December 31 $300 $450 $650
By February 1 $350 $500 $700
By March 31 $400 $550 $750
After April 1 $450 $600 $800


INDEMNITY AND HOLD HARMLESS

The Artist shall indemnify and hold harmless the College, including, but not limited to, its employees, officers, trustees, insurers, attorneys, agents, and consultants, from all demands, claims, suits, actions, liabilities, costs and expenses, including, but not limited to, attorneys’ fees arising out of any and all actions at law or equity including, but not limited to, causes of action for death, negligence, tort, personal injury or property damage, brought against the College related to or arising out of the use of any College facility or service by the Artist or the Artist’s employees, contractors, sub-contractors, licensees, invitees, customers, attendees or guests during the term of this Agreement. 

COVID-19 WAIVER OF LIABILITY:

Cedar Crest College, in conjunction with the guidance issued by the Center of Disease Control (CDC), the Pennsylvania Department of Education (PADOE), the Pennsylvania Department of Health and the Allentown Health Bureau, is actively engaged in reducing the spread of the Novel Coronavirus, or COVID-19. All Cedar Crest College personnel must engage in social distancing and other preventative measures, including wearing facemasks. All guests and visitors, including clients, must also engage in these preventative measures in order to reduce potential exposure.

The Artist(s) recognizes, acknowledges, and agrees, that because the College is open for use by other individuals, the Artist(s) recognizes that they are at higher risk of contracting COVID-19. With full awareness and appreciation of the risks involved, the Artist(s), hereby forever releases, waives, discharges, and covenant not to sue Cedar Crest College, and its related entities, board members, officers, agents, servants, independent contractors, affiliates, employees, successors, and assigns (collectively the “Released Parties”) from any and all liability, claims, demands, actions, and causes of action whatsoever, directly or indirectly arising out of or related to any loss, damage, or injury, including death, that may be sustained by the Artist(s) related to COVID-19 whether caused by the negligence of the Released Parties, any third-party using the facility, or otherwise, while participating in any activity while in, on, or around the College and/or while using any College facility, equipment, or materials.

The Artist(s) agrees to utilize personal protective equipment to reduce the risk of exposure while on College grounds. The Artist(s) acknowledges that their participants will abide by all College requirements, as well as those published by the CDC, Pennsylvania Department of Health and the Allentown Health Bureau.

This Waiver shall be construed exclusively in accordance with the laws of the Commonwealth of Pennsylvania, without regard to the principles of conflicts of laws therein. In the event that a dispute arises under this Agreement and legal action is instituted, the parties agree that such action shall be maintained exclusively in the Court of Common Pleas for Lehigh County, Pennsylvania. If any portion hereof is held invalid, it is agreed that the balance shall, notwithstanding, continue in full legal force and effect.

We welcome you to our campus. By signing below, you agree to comply with the aforementioned guidelines. Failure to comply with these guidelines or verbal instructions from a College representative may result in your removal from the premises.

This waiver is an agreement that the Artist(s) will follow CDC guidelines and does not constitute legal advice. Please take into consideration your unique circumstances before deciding risk of exposure to the Novel Coronavirus. While CCC does its best to ensure safety, CCC has no liability for any consequences, foreseen or otherwise, that occur as a result of attending this event or camp, in whole or in part. The client must complete this waiver prior to their event.

By entering your name and the current date, you agree to the terms stated in the application:

Fees Due

Application Fee

$35