Guests are welcomed on campus and in the residence halls and are required to abide by all College rules and policies. It is the responsibility of each resident student to familiarize her guests with all College policies and expectations of behavior. Resident students are directly responsible for the behavior of their guests and share responsibility for ensuring the safety of the residence halls. Guests must carry valid photo identification at all times and provide it immediately upon request from any College official. The visitation policy and guidelines can be viewed in full in the Student Handbook.
Cedar Crest Commuter Students
An integral part of the Cedar Crest community, commuter students have guest visitation privileges. Commuters do not need to complete a guest registration form when in the halls during the day and are required to be familiar with and to abide by hall guidelines. Between the hours of 11 p.m. and 8 a.m., commuter students will need to be hosted by a resident and registered.
Cedar Crest Resident Students
Resident students may not provide their ID card to anyone to access the halls. Resident students who wish to visit a hall other than the one where they reside do not need to complete a guest registration form. While in a different hall, residents are required to abide by all hall guidelines.
Visits Longer than One Hour/Overnight (Anytime between 11 p.m. and 8 a.m.)
Residents are permitted to have guests over the age of 12 stay overnight in the residence halls. Residents must register all guests and non-resident Cedar Crest College students using the online guest registration system. An overnight visit is defined as anytime between 11 p.m. and 8 a.m., and is counted by nights and not the number of guests. Overnight visits are limited to two consecutive nights at a time, and eight nights total each month. In the event that the online system is not available, the resident should email the hall director. Guests may not be in the hall if the student is not in the hall.
Residents must escort their guests at all times while in the building in public settings i.e. lounges, kitchen, laundry room, etc. Guests may remain in the resident’s room without the resident for up to 30 minutes. This is also subject to roommate approval and the roommate agreement. During this time, the resident must be in the residence hall or residential portion of the building. When guests wish to use the bathroom and shower facilities, they may do so unescorted.
Limitations on Guests
- A resident is not permitted to register more than four guests at one time.
- A resident is not permitted to verbally transfer guest responsibility to another resident. The guest must be registered online with another resident.
Honor Code and Community Standards in the Residence Halls
Residents must uphold the tenets of the honor code at all time, which includes ensuring that guests are not living in the hall or causing an undue burden to the community. An undue burden to the community can be defined as, but is not limited to, the following: a pattern of guest visitation that involves a guest’s presence for four or more days per week for more than one time in a semester; interference with the academic mission of the College; and/or regular use of shared hall facilities, i.e. bathroom, kitchen, lounges and laundry room.
Visitation Policy Violations
Guest visitation is a privilege on the Cedar Crest College campus; the department of residence life will address any concerns regarding guest visitation. Violations of the visitation policy may result in sanctions up to and including eviction from the residence hall. Please see below for more detail.
The office of residence life may initiate any or all of the following minimum sanctions for the visitation policy, which include, but are not limited to:
1st offense = Written Warning
2nd offense = $50 Fine
3rd offense = Loss of Visitation for One Semester
The foregoing sanctions are in addition to any other sanctions imposed by the College for a violation of its policies or procedures. A student found responsible for a visitation violation has the right to appeal to the director of community standards and residence life. The written appeal should
be made within three (3) business days from receipt of the decision letter and must clearly explain, in detail, the basis for the appeal.
New Student Orientation
Due to the nature of the program, guests are not allowed to stay with new students during the summer or fall orientation programs. This is an opportunity for students to meet and interact with peers. Visitation will be granted to new students on the first day of class.
Request for Exception
To request an exception to the visitation policy, residents should speak to their hall director and receive written approval at least 10 days prior to the proposed visit.
Click on the link below to get information on where your guests can park while on campus.